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Video Title: Project Communication Management
Description: Project Communication Management
Watch more Videos at https://www.tutorialspoint.com/videotutorials/index.htm
Lecture By: Mr. Arnab Chakraborty, Tutorials Point India Private Limited
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Project Communication Management.

In the previous video also, we have
discussed that a project management is

nothing but collection of skills,
tools and techniques, which will be

applied on the project activities to meet
the project objectives.

So, if we consider the skills
by having, we require multiple

different types of skills in
our project management.

Say, skills like communication,
negotiation, problem solving, motivation,

budgeting and so on.

So, out of these skills,
here we are concentrating

the project communication
management.

Communication is a great skill.

A communication can bring a project back
on the track.

A communication can destroy a project.

So, that is why communication is very
important.

So, let us concentrate on this project
communication management in this session.

Effective communication plays a vital role
in the success of a project.

It bridges gap between the client and the
organization among the team members as

well as other stakeholders in the project
such as the hardware supplier.

We know that stakeholders of a project is
nothing but those persons who are getting

positively or negatively affected by the
execution of the project.

So, whenever we are
doing the requirement

gathering at the very
initial stage of the project.

So, this requirement gathering should be
done without any communication gap.

So, there might be some communication gap
while gathering the resource requirements.

So, in that case what will happen after
going through the development process

after proceeding to a certain limit,
we are finding that the requirement

whatever we have
implemented that was not

communicated earlier due
to some communication gap.

The communication gap between the team
members, the communication gap with the

other persons that is the hardware So,
these are the communications should be

done in a very systematic way.

So, there should not be any
miscommunication.

And we know that we are having this
respective stakeholders also who are

getting positively or negatively affected
by the execution of the project.

So, in between the stakeholders the
respective communication gap should be

none and there should This may not be any
miscommunication.

And communication can be oral or written.

So communication management process may
have the following steps.

So let us go through the steps for the
better understanding.

So at first, we are going for this
planning.

So this step includes the identification
of all the stakeholders in the project.

So at first, we should identify all the
stakeholders.

The next one is the sharing.

After determining various aspects of
planning, manager focuses on sharing

correct information with the correct
person at the correct time.

So, correct information
should be propagated, should

be shared with the correct
person at the correct time.

So, the communication should not be
delayed.

Otherwise, some different anomalies may
come into the system.

This keeps everyone
involved in the project up to date

and with project progress
and its respective status.

Next one, we are considering this
feedback.

So, project managers use various measures
and feedback mechanism to create status.

So, let us suppose just consider different
tasks are there.

So, whenever you are
doing the weekly study on

those tasks or say day to
day study on those tasks.

So, these tasks can have say three
different kinds of status.

So, one is the in operation
or ongoing, another

one is say pending,
another one is say finished.

So, these shut-up status
reports must be communicated

with the respective
persons at the right time.

This mechanism ensures that input from
various stakeholders is coming to the

project manager as their feedback.

So, the project manager should have the
access or should have be getting all these

respective stakeholders feedback
feedbacks.

So, next one is the closure.

So, next one is the closure.

At the end of each major event or end of
some phase of the respective SDLC or end

of the project itself, administrative
closure is formally announced to update

every stakeholder by sending email,
by distributing a hard copy of the

document or by other means of effective
communication.

So, whenever a project manager.

Whenever a project will get the closure or
whenever a particular phase or the major

activity is going to get a closure,
then obviously, the respective

stakeholders should get that information
either through mail or using some special

kind of formatted documentation.

So, somehow all the stakeholders and the
related personnel should get those

information at the right time in a
properly documented way.

So, after closure, the team moves to the
next phase or the next new project.

So, in this way, we have discussed that in
our project, how the communication

management can be done.

Thanks for watching this video.

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